EIMIO Bind: For Accounting Firm Owners

Track Every Transaction Fix Your Billing Leaks

You’ll recognise yourself in this if:

• You offer clients monthly plans that include a fixed number of invoices or general ledger transactions — but in reality, clients often exceed those limits. And every month, you or your team spend hours tracking, calculating, and invoicing extra work that wasn’t part of the original plan.

• You undercharge clients — not occasionally, but consistently — because billing for “just a few extra transactions” often feels too minor to be worth the effort. Over time, this becomes a silent revenue leak.

• You pay your employees or subcontractors a fixed monthly fee or hourly rate — but it’s not tied to the actual work completed. As a result, your team has little motivation to deliver more, since compensation isn’t linked to measurable output.

• You don’t have a unified unit of measurement that connects what your firm earns with what it pays out, which means you lack visibility into client-level profitability.

  
  

If any of this sounds familiar, you’re not alone, but it also means you're losing revenue and operating without clear financial visibility.

That’s Why We Built Bind

Bind is already helping accounting firms bill accurately and pay fairly — and the financial results speak for themselves.

It helps you:

• Increase revenue by up to 25% by capturing and billing for all completed work

• Increase profitability by up to 30% by giving you precise control over cost and margin per client

• Reduce manual reconciliation time by up to 80%, freeing your team from repetitive monthly calculations

• Boost employee and subcontractor motivation by linking compensation to measurable results

• Prevent billing disputes with clients, with clear monthly reports based on actual general ledger transactions

Instead of paying for time, you start paying (and getting paid) for actual work — with full traceability on both sides.

A Structured Approach to Billing and Payroll for Accounting Firms

Flat Monthly Fees vs. Real Workloads

Most firms operate based on fixed monthly fees that include a predefined volume of services, such as a certain number of invoices or general ledger transactions. This model is simple for clients to understand, but it doesn’t always reflect the actual workload being delivered.

In practice, clients often underestimate the amount of accounting work involved. As soon as operations begin, actual transaction volume may far exceed what was agreed during onboarding.

When that happens, accounting firms are faced with a choice:

• Manually track and calculate the overages

• Or let the excess workload go unbilled, especially if the overage seems minor

This leads to silent revenue leakage, month after month. Clients receive more work than they pay for. And because tracking it manually takes too much time, firms either absorb the loss or postpone corrections indefinitely.

Disconnected Payroll Adds to the Problem

At the same time, many firms rely on salaried employees or subcontracted accountants to deliver the service. However, compensation is rarely directly linked to the actual volume of work completed.

Without clear attribution of work to output, firms lack visibility into:

• What is a fair payout to each employee (or contractor)

• How much does it cost to serve each client

• What gross margin is being achieved per client

As a result, it becomes nearly impossible to forecast profitability, optimise pricing, or make strategic hiring decisions.

Bind changes that let you pay employees (or contractors) not for time, but for the actual work completed.

Every transaction is counted and attributed. You get a full picture of how work is distributed — and how it converts into cost and margin.

Bind Aligns Billing and Payout Using Transaction-Based Logic

Bind addresses this by treating the general ledger transaction as the shared unit of measurement for both billing and payroll.

In addition, Bind can take into account the number of transactions included in the client's base plan, allowing you to factor in only the overage when calculating the final invoice.

Here’s How It Works

• Bind connects directly to your client’s Merit Aktiva account and pulls all transaction data (number of transactions only) into one centralised view.

• You define which types of transactions are billable.

• You set separate rates for what the client pays and what you pay your team.

• You can also assign different rates to specific General Ledger accounts, giving you greater flexibility and control over your pricing model.

• For firms where each accountant manages dozens of companies, it’s possible to create dedicated Bind accounts per employee. Reports can also be split: one for payroll-related payouts, and another for client billing. This setup is especially useful when those functions are handled by separate departments.

Bind processes this data and generates a detailed monthly report that includes:

• Number of transactions processed per General Ledger account for the period

• The applied rate per account — both for client billing and for employee (or contractor) payout

• Total transaction count across the period

• The total billing amount for the client

• The total amount owed to the employee or contractor

• If applicable, an adjusted billing total that excludes transactions covered by the client’s base plan

⚙️ What Changes With Bind?

Area	Manual Process	With Bind
Client billing	Based on estimation or a flat fee	Based on actual transaction volume
Tracking overages	Manual, time-consuming	Automatic
Payroll for team members	Based on hours or subjective rules	Based on actual entries processed
Profit margin visibility	Difficult to track	Per-client, per-month visibility
Monthly reconciliation	8–12 hours	< 1 hour

✅ Who Uses Bind

Bind is designed for accounting firms that:

• Work with multiple clients under flat-fee or hybrid billing models

• Delegate recurring tasks to internal accountants or contractors

• Want to eliminate underbilling and inefficient reconciliation

• Need to link service volume with compensation and margin

• Prefer predictable profitability based on transactional data

Example Scenarios

📊 Scenario 1: Per-Transaction Billing (No Base Fee)

Metric	Value
Total transactions processed	350
Client rate per transaction	€1.50
Employee (or contractor) rate	€0.40
Total client invoice	€525.00
Payout to employee	€140.00
Gross margin	€385.00

🧾 In this model, all transactions are billed individually. The number of transactions determines both the client invoice and the payout to the team — ensuring full alignment.

📊 Scenario 2: Base Fee + Overage

Metric	Value
Base fee (includes 100 transactions)	€220.00
Total transactions processed	350
Overage transactions (250 × €1.50)	€375.00
Total client invoice	€595.00
Employee (or contractor) rate	€0.40
Payout to employee (350 × €0.40)	€140.00
Gross margin	€455.00

🧾 In this scenario, the client pays a flat monthly fee up to 100 transactions. All additional transactions are billed separately. Bind automatically identifies and calculates overage and contributor payouts.

By anchoring your billing and payroll to a single data point - the transaction - Bind helps you achieve greater accuracy, operational efficiency, and financial clarity.

This approach removes the uncertainty in billing, ensures all work is accounted for, and enables compensation based on actual results — not estimates.

It’s a structured, transparent system designed to support consistent decision-making and sustainable profitability.

Want to see Bind in action?

Visit our product page to learn more or leave a request, and we’ll send you a short video demo showing exactly how Bind can work for your firm.